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How to Write the Perfect Thank You Note Every Time

Posted by Tess Jordan On Aug 9, 2016 9:22:20 AM

How_to_Write_the_Perfect_Thank_You_Note_Every_Time.pngIn a recent survey by The Ladders, 75% of interviewers said they take receiving a thank you note into consideration during their hiring decision-making process. This statistic shows how crucial it is to not only follow-up interviews with a thank you note, but to make sure your note leaves an outstanding impression.

Get the Right Contact Information

The first step to creating a stellar thank you note is knowing exactly who it should be sent to and what their contact information is. It is always acceptable and encouraged to send a thank you note to a recruiter or point of contact that you did not subsequently interview with, however you should also make an effort to follow-up with your interviewer. If appropriate, ask for a business card at the end of your interview to ensure you have a method of communication for which to thank them.

Send an Email within 24 Hours of the Interview

Sending an email thank you note rather than a written thank you note to a recruiter or interviewer is advantageous for multiple reasons. Sending an email ensures quick and uninterrupted delivery, helping you and your qualifications stay fresh in your interviewer’s mind. However, the largest benefit of sending a thank you note through email is creating an open line of communication. You are much more likely to receive a response from an interviewer via email, allowing for ongoing personal correspondence if your interviewer chooses to reach out to you with further inquiries.

Reference Specific Topics Discussed During the Interview

The most common mistake job-seekers make when writing thank you notes is making them too generic. One more email in a recruiter’s or interviewer’s inbox thanking them for their time will not separate you from the pack. To create a lasting impression and jog your contact’s memory, make reference to topics that were discussed in your interview. Aside from making you a more memorable candidate, referencing your interview indicates that you felt your conversation was meaningful and worth revisiting. Additionally, if any part of your interview revealed a common interest or trait, briefly mentioning it again may spark an even better recollection of you.

Reiterate Your Interest in the Position

A thank you note is a great place to show your enthusiasm about the position at hand. After an initial thank you, briefly elaborate on why you feel both the position and the organization are a great fit for you. Mentioning your relevant qualifications is just as important as framing yourself as a good cultural fit as well. Your thank you note should assure your contact that you are an adept candidate, well-suited for the organization’s unique environment

Supplement Your Interview

If you left your interview with more to share about your skills, it is acceptable to include supplemental information about your achievements as a way to bolster your qualifications. These include links to work you’ve done in the past, certifications you hold, relevant blog posts, or any other information could greatly influence how your interviewer perceives your candidacy. Be sure to offer your interviewer a chance to see your additional competencies but never direct them to further consider your candidacy with your new qualifications in mind, as this may come off as pushy and inappropriate.

Keep Salutations Simple and Appropriate

Closing or opening your email in an excessively formal or informal way can distance yourself from the interviewer, lessening the chances that your email will be well-received. Steer clear of using outdated clichés like “Sincerely” and inappropriately casual closings like “Have a good one”. If you don’t already have a go-to closing for a professional email, it’s always safe to sign off with “Best” or “Best Regards.” While “Thank You” may have been appropriate during previous interactions with a recruiter, it can be overkill when attached to a thank you note.

Review Your Email Several Times before Sending

As with any professional correspondence, remember to edit! Make sure you are sending the email to the right name and catch any grammatical errors. These simple typos can make all the difference between a second interview and the loss of a job offer.

Here is a helpful sample that you can use when creating your template:

Thank_you_note_sample.pngIf your thank you note hits on all of the key points we’ve mentioned, go ahead and hit send! You’ll be grateful you took the time out to craft a meaningful note – and so will your interviewer.

TAGS: Interview Tips, Job Search

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