When applying for jobs, you might get tired of writing individual cover letters for every job you are interested in. However, this doesn’t have to be a daunting task. One of the simplest ways to create your cover letter is with a three or four paragraph setup, which includes an introduction, body paragraphs, and a conclusion. Let’s dig a little deeper into how you can easily develop your best cover letter so you can be on your way to landing a job.
Your contact information is the first thing that a recruiter will see at the very top of the page, so be sure to include your name, address, email, and phone number. Since this will be part of your introduction to the organization, it’s important that you exhibit professionalism and use an appropriate email address. If you don’t have one, take this time to create one using a platform such as Gmail.
Before writing your cover letter, take a moment and research the company to try and find out to who you need to address in the greeting. In some cases, it will show you who posted the job online (such as on LinkedIn), and you can tailor your salutation to match the name of that recruiter. Remain formal and never start with “Hi” or “Hey,” but instead stick to “Dear” followed by their name and a comma. Examples of specific salutations are “Dear Mr. Brown,” or “Dear Ms. Smith,” If you don’t know to whom your cover letter is going, you can just address them as “Dear Hiring Manager,” or “Dear (company name) Recruiter,”
This is the time for you to give a brief reason as to why you’re contacting them or how you found their organization or job opening. Use this introductory section to demonstrate your personal interest in that particular organization or workplace and show off any basic knowledge you have of the position. The introduction only has to be a few sentences to start everything off and will lead into the next section of your letter.
In the body of your cover letter, you can either include one or two paragraphs, depending on how you want to organize your information. In the body, don’t just summarize information that is readily available on your resume. Utilize this section to highlight your writing style and show recruiters and employers why they should hire you.
If you’re going to list your best traits or reasons why you’re a great fit for the job, you need to be able to back them up with concrete examples from past experiences. Since this is an introduction, you need to prove to them that you have a specific skill set and that it has been demonstrated in previous roles.
You can also take your skills and accomplishments and apply them to this specific job, tailoring your letter to the job description and what they are looking for when filling this position. However, be sure not to just copy and paste the exact words from the job post, and instead use them as guidelines when deciding which keywords to include. It will make a big difference if you take the time to individualize each cover letter to match the company and job description.
Use the conclusion to showcase and wrap up the big pieces of information you shared and create a follow up plan. You can conclude your letter by saying that you “look forward to further discussing your qualifications,” or that you “look forward to hearing from them in the near future.” If you are just sending them your information and are not directly responding to a job posting, you will want to inform them that you will follow up in a few days if you don’t hear anything back from them in that time.
In the end, cover letters, even short ones, make a difference in your application. Even if it may take a little extra time to craft a well-written cover letter, your extra work will pay off when it comes to making a hiring decision.
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