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Accounting and Office Coordinator #28753

Accounting and Office Coordinator

Salary: $45K - $52K

1+ years of general accounting and admin experience required

Looking to join a leading Boston law firm? An intellectual property law firm is hiring an entry-level Accounting and Office Coordinator. Apply to this position if you’re a skilled multi-tasker with excellent attention to detail, time management, computer, and communication skills.


  • Accounting and Office Coordinator will perform all accounts payable functions including reviewing, coding, and processing of invoices and payments
  • Amex Bill –responsible for coding, processing, payment and obtaining receipts/back up documentation
  • Primary point of contact for vendors; research and resolve any questions or issues
  • Prepare and distribute 1099’s
  • Ensure all time is entered and posted
  • Perform all accounts receivable functions including billing, IOLTA application, deposits, and collections
  • Work with an appropriate attorney to provide any client requested month end estimates
  • USPTO: Monitoring of Fees folder, full processing and weekly reconciliation of transactions
  • Participate in a monthly close process, prepare reconciliations of accounts
  • Prepare reports through collection, analysis, and summarization of data
  • Maintain organized files and records
  • ProLaw – engage in any training, maintenance, updates of the system


  • Bachelor’s Degree 
  • 1+ years of general accounting and admin experience
  • Highly proficient computer skills including MS Office (Excel, Word, Outlook)
  • Strong organizational and prioritization skills with the ability to work independently and meet deadlines in a fast-paced environment
  • Mature demeanor in dealing with coworkers and clients including strong oral and written communication skills
  • Flexibility to adapt to changes in procedures and job assignments
  • Analytical thinking and problem-solving skills

Categories: Direct Hire|Legal Jobs, Direct Hire|Administrative Jobs, Region| Metro Boston - Massachusetts

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