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Administrative Assistant #27929

Administrative Assistant

Salary: $45K- $55K

1-2 years of legal admin or general admin support experience required

An international law firm is actively looking for an upbeat Administrative Assistant to join their Boston team. Apply today to provide administrative support for a high profile practice!

Responsibilities

  • Administrative Assistant will provide front desk reception support, greet clients and visitors in a prompt and courteous manner, determine their needs and notify appropriate person(s) of arrival
  • Arrange for building access for visiting lawyers, staff, and clients
  • Maintain and track use of extra security access cards by temporary visiting attorneys
  • Coordinate building security id/access card photo with building security for all new employees
  • Maintain conference room reservation schedules, monitors use of conference rooms and ensures all information is completed in conference room software
  • Provide general administrative support to office-wide needs, projects and initiatives
  • Order and arrange delivery of various celebratory gifts and funeral acknowledgments
  • Update and distribute general internal contact lists and other information
  • Provide general administrative backup support for legal teams and to attorneys, including, but not limited to, time entry timely processing of expenses, answering telephones (forwarded to front desk), etc.
  • Assist in creating, proofreading and editing letters and complex legal documents from various electronic versions, handwritten drafts, rough notes; draft transmittal letters and standard memoranda; review and proofread all outgoing materials; perform document cleanup for all external documents, apply document styles

Requirements

  • High school diploma
  • 1-2 years of legal admin or general admin support experience
  • Strong knowledge of several computer software packages required
  • Proficient in Microsoft Word and Excel
  • Strong communication and customer service skills
  • Highly organized and detail oriented

Categories: Direct Hire|Legal Jobs, Direct Hire|Administrative Jobs, Region| Metro Boston - Massachusetts

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