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Administrative Assistant #28585

Administrative Assistant 

Salary: Up to $60K

1-2 years of administrative assistant experience required

A top Boston law firm is looking to hire an entry-level Administrative Assistant to support their IP group with billing and administrative tasks. Apply to provide support across the firm’s patent specific systems and firm-wide billing system.  


  • Administrative Assistant will open new client and new matter for existing clients in our conflicts check system
  • Ensure each patent case has a patent case number, a billing number, and a client reference number (where applicable)
  • Resolve any discrepancies between these fields to ensure billing continuity
  • Provide client reference number for billing matters as they become available, follow up and follow through where necessary
  • Enter diary time for some attorneys to ensure that all time and costs are entered at the end of the month
  • Submit and track attorney expense reports
  • Assist with booking recurring meetings as needed
  • Provide administrative and/or project-based support to the Patent Administration Managers as needed


  • Associate degree
  • 1-2 years of administrative assistant experience
  • Prior experience with billing related systems preferred
  • Strong attention to detail, ability to detect and resolve data discrepancies across systems
  • Must work well independently as well as a contributing member of a hardworking team
  • Strong organization and prioritization skills
  • Ability to multi-task

Categories: Direct Hire|Legal Jobs, Region| Metro Boston - Massachusetts

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