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Administrative Assistant #30170

Administrative Assistant

Salary: $60K - $75K

3+ years of secretarial or administrative experience in a legal or professional services organization required 

*This job is located in New York, New York

A leading law firm is seeking a confident, proactive, and motivated Administrative Assistant to join its NYC office. In this role, you will provide administrative support for members, associates, legal assistants, and other designated firm personnel.  This role will work closely with assigned teams managing the day-to-day activities within various practices.  

Responsibilities

  • Administrative Assistant will prepare correspondence, memoranda, and other documents in an accurate and timely manner
  • Manage and/or maintain calendar by scheduling appointments, coordinating meetings, conferences, and travel arrangements 
  • Actively manage attorney/paralegal billable time by inputting into the firm’s system and processing monthly billing (inputting draft edits and mailing of non-E-bill client invoices) by working closely with assigned billing specialist 
  • Keep current with expense reporting and process check requests
  • Initiate conflict process, draft engagement letters and submit intake documentation for processing
  • Provide quality client service by communicating professionally to internal and external client inquiries, answering phones, and greeting clients
  • Work collaboratively with assigned team and section mates
  • Coordinate all administrative details on attorney projects including workflow between clients, timekeepers, document support, and night assistance
  • Proactively participate in training opportunities to advance skill levels and efficiency in firm software
  • Assume additional responsibilities as requested

Requirements

  • College degree or relevant work experience 
  • 3+ years of secretarial or administrative experience in a legal or professional services organization
  • Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel, and PowerPoint
  • Ability to quickly get up to speed and master new applications and software is critical 
  • Possess excellent written and verbal communication skills
  • Strong organizational and administrative skills
  • Excellent attention to detail and ability to execute through to completion
  • Creative problem-solving skills, reasoning ability, and logical thought process
  • Outstanding sense of customer service

Categories: Direct Hire|Administrative Jobs, Region| New York City - New York, Region| Hybrid

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BPTW 2022

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