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Document Specialist / Legal Administrative Assistant #28149

Document Specialist / Legal Administrative Assistant

Salary: DOE

5 years of administrative experience required

A top Boston law firm is looking to hire an experienced Document Specialist / Legal Administrative Assistant. In this role, you will be responsible for producing consistently high-quality documents, and providing world-class administrative support services to internal and external clients.

Responsibilities

  • Document Specialist / Legal Administrative Assistant will maintain advanced proficiency of software used by the firm (i.e., Word, Excel, PowerPoint, Winscribe, Nuance & Adobe Professional, Change-Pro, SnagIt) to produce high-volume, time-sensitive legal documents
  • Type, edit, format and clean legal documents and correspondence such as contracts, agreements, summons, complaints, motions, subpoenas, closing documents, etc.
  • Combine Word, Excel, and PowerPoint content
  • Prepare, print and organize large Excel documents as well as producing PowerPoint presentations in accordance with firm standards that may include photos, graphic art, tables and animation
  • Create client-ready PDF files using Nuance or Adobe Acrobat
  • Answer and respond to telephone requests/inquiries in a professional manner
  • Maintain proficient knowledge of hardware used within the department (i.e., transcription equipment, scanners, and printers)
  • Maintain expertise in databases used by the firm (i.e., FileSite/iManage, InterAction, etc.)
  • Process expense reports in Chrome River
  • Make diary entries for timekeepers
  • Maintain contacts in Outlook and InterAction
  • Maintain organized and up-to-date filing systems
  • Complete high volume printing, photocopy and scan requests

Requirements

  • Bachelor’s Degree
  • 5 years of administrative experience
  • Expert level in Microsoft Office Suite using Word, Excel, and PowerPoint
  • Proficiency with Visio, Nuance/Acrobat, Interaction, Chrome River, Aderant Time Entry, Innova, Change-Pro, etc)
  • Proficiency with FileSite or iManage or a comparable document management system
  • Competency using Styles, Headers and Footers, Section/Page Breaks, Page Numbering, Table of Contents/Authorities, etc.
  • Proficiency with legal terminology and standard legal procedures
  • Good verbal and written communication skills
  • Strong organizational and prioritization

Categories: Direct Hire|Legal Jobs, Direct Hire|Administrative Jobs, Region| Metro Boston - Massachusetts

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