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Executive Assistant #28022

Executive Assistant

Salary: $55K - $65K

2-5 years of experience providing direct administrative or program support to organizations and executives required

Do you have experience supporting management? A nonprofit in Boston is hiring an Executive Assistant to perform diverse administrative duties for members of the management team in support of its work with clients and internal teams. Apply today to be part of a high-functioning administrative team.

Responsibilities

  • Executive Assistant will call and email clients directly on behalf of partners and managers to schedule meetings, and act as representative and extension of your partner and manager in communication to clients and internal colleagues
  • Draft, type, and proofread letters, memos, documents, presentations, and reports as requested, and coordinate with relevant teams to respond to incoming proposals and requests
  • Track correspondence with important relationships in contact management system
  • Receive, screen and route phone calls, mail, and correspondence for partners and managers as requested
  • Maintain hard-copy and electronic files for partners and managers as requested
  • Schedule meetings, resolve conflicts, and prioritize commitments
  • Help managers and partners prioritize and process new demands on their time
  • Arrange conference rooms, catering, presentation materials, and audio/visual setup as needed for meetings
  • Compile and submit monthly time and expense reports for partners and managers
  • Work with staff, venues, and vendors to coordinate complex meetings, team retreats, and social events
  • Collaborate with other EAs on reception desk and phone coverage, work sharing, and general team support
  • Assist internal teams with tracking correspondence and data

Requirements

  • Bachelor’s Degree
  • 2-5 years of experience providing direct administrative or program support to organizations and executives
  • Experience providing support in a professional services or management consulting firm preferred
  • Proficient in Microsoft Word, Excel, and PowerPoint, and ability to learn new technology quickly
  • Outstanding written and verbal communication skills
  • Strong organizational skills and attention to detail
  • Must have an articulate, diplomatic, and highly responsive communication style

 

Categories: Direct Hire|Administrative Jobs, Region| Metro Boston - Massachusetts

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