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Executive Assistant #28298

Executive Assistant

Salary: $75K

10 years of experience in an Executive Assistant role required

Do you have strong administrative experience and are looking for your next career move? A family-owned holding company in Boston is searching for a skilled and personable Executive Assistant to provide all aspects of administrative support to the Chairman and the President of the firm.

Responsibilities

  • Executive Assistant will manage the schedule and activities of the Chairman and President
  • Maintain and prioritize the Chairman and President’s calendar (professional and personal)
  • Prepare for and provide support during high profile meetings
  • Build rapport, establish credibility, and maintain communication with high-level business contacts, including serving as the liaison between Chairman and public company Board of Directors
  • Monitor all email and correspondence to determine priority and perform the appropriate action, including responding to such communications autonomously; monitoring voicemail messages to ensure appropriate prioritization and response
  • Research business information on the internet (companies/individuals), assisting in editing business presentations
  • Organize international and domestic travel arrangements (professional and personal), be aware of all travel reservations, including airfare, car service, hotels, including preparation and submission and reconciliation of expense reimbursement reports
  • Maintain filing systems, contact database, drafting agendas, e-mails, etc.
  • Manage the Chairman and President’s office to assure items and correspondence are appropriately prioritized and addressed efficiently
  • Assist in answering and screening phone calls on the main company lines

Requirements

  • Bachelor’s Degree
  • 10 years of experience in an Executive Assistant role
  • Advanced knowledge of Microsoft Office Suite; Microsoft Word, Excel, PowerPoint, Outlook and various search engines
  • Excellent phone skills, good judgment, strong written and oral communication skills
  • Ability to multi-task
  • Excellent proofreading and time management skills, ability to prioritize
  • Strong attention to detail

Categories: Direct Hire|Administrative Jobs, Region| Metro Boston - Massachusetts

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