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Executive Assistant #29322

Executive Assistant

Salary: $60K - $70K

2-3 years of administrative experience supporting Senior Executives and intermediate Excel experience required

Do you have strong administrative experience? A well-respected and established law firm in Boston is looking to hire an Executive Assistant to support the members of the administrative team consisting of Senior Executives. Apply to have the opportunity to be involved in all aspects of law firm management.

Responsibilities

  • Executive Assistant will organize meetings, including scheduling, reserving conference rooms, sending reminders, and organizing catering when necessary; includes in-person as well as virtual meetings
  • Meeting and travel arrangements
  • Draft and edit documents
  • Provide assistance with updating and maintenance of HRIS system
  • Monitor time punches for accuracy
  • Prepare and reconcile reports as requested
  • Request and track certificates of insurance and policy endorsements
  • Manage office work orders
  • Track attorney memberships in networking organizations
  • Manage Zoom and Lifesize platforms
  • Establish relationships with local caterers and restaurants to coordinate catering for client, department, all-attorney lunches, and other firm events
  • Assist with event planning and logistics
  • When appropriate, welcome visitors and direct them to the appropriate department/personnel
  • Process check requests and sponsorship requests as well as payment distribution
  • Assistance as needed with special projects including but not limited to, annual survey responses (e.g. BBJ and MLW Largest Law Firms), awards and recognitions (e.g. Super Lawyers, Best Lawyers, etc.)
  • Assist with annual holiday card projects and other firm-wide mailings
  • Monitor USLAW communications and update relevant personnel with respect to deadlines
  • Assist as needed with attorney recruiting and onboarding efforts, including scheduling and coordinating new hire firm portraits, etc.
  • Project coordination and management as needed

Requirements

  • Bachelor’s Degree
  • 2-3 years of administrative experience supporting Senior Executives and intermediate Excel experience 
  • HR/financial analysis experience preferred
  • Proficient in Microsoft Office, especially Word, Excel, and Outlook
  • Ability to prioritize and juggle multiple tasks
  • Comfortable communicating with all levels of the organization
  • Ability to remain calm under pressure

Categories: Direct Hire|Legal Jobs, Direct Hire|Administrative Jobs, Region| Metro Boston - Massachusetts

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