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Executive Assistant #29427

Executive Assistant

Salary: $60K

3+ years supporting C-Level executives required

A private philanthropic foundation is seeking an experienced, professional Executive Assistant. In this role, your main duties include scheduling meetings, making travel arrangements, and organizing daily calendars. Apply to be responsible for supporting the needs of senior management and perform administrative tasks to ensure their days run smoothly and efficiently.

Responsibilities

  • Executive Assistant will manage and maintain incredibly detailed, ever-changing calendars including scheduling appointments, conference calls, and events
  • Coordinate travel itineraries, flights, hotel accommodations, rental cars, and other travel needs
  • Draft and edit correspondence, communications, presentations, and other documents on behalf of management
  • Serve as a liaison with internal staff at all levels
  • Interact with external partners 
  • Prepare agendas for meetings, briefing materials, and presentations as needed
  • Provide administrative support to management in order to increase availability for other executive-level responsibilities
  • Manage phone calls and emails
  • Respond promptly to managers’ queries
  • Facilitate internal communication (e.g. distribute information and schedule presentations)
  • While infrequent, perform some personal assistant duties

Requirements

  • Bachelor’s Degree 
  • 3+ years supporting C-Level executives
  • Computer literacy and proficiency in Microsoft Office
  • Strong communication skills (via phone, email, and in-person)
  • Experience exercising discretion and confidentiality with sensitive company information
  • Attention to detail is a must
  • Strong organizational skills
  • Experience with international travel arrangements and logistics management is highly desired
  • High level of professionalism and a strong ability to relate to people of all business levels
  • Effective interpersonal communication style particularly with Board members, executives, and senior-level staff
  • Ability to work in a fast-paced environment and adapt quickly to changing needs and priorities; proven ability to prioritize and manage multiple tasks simultaneously with little direction
  • Strong problem-solving skills
  • Sensitivity toward cultural diversity and an ability to work across various regions of the world
  • Ability to work in a family, small office environment

Categories: Direct Hire|Administrative Jobs, Region| Metro Boston - Massachusetts

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