Not ready to apply?

Executive Assistant/Office Manager #28020

Executive Assistant/Office Manager

Salary: Up to $75K

2-5 years of experience in office management and providing direct administrative or program support to organizations and executives required

A leading nonprofit consulting organization in Boston is hiring an Executive Assistant/Office Manager. In this role, you will perform diverse administrative duties for the Office Head in support of their work with clients and internal teams, while also managing the day-to-day office operations.

Responsibilities

  • Executive Assistant/Office Manager will schedule meetings, resolve conflicts, and prioritize commitments
  • Coordinate domestic and international travel including air, train, hotel and ground transportation
  • Arrange conference rooms, catering, presentation materials, and audio/visual setup as needed for meetings
  • Call and email clients directly on behalf of partner and act as representative and extension of your partner in communication to clients and internal colleagues
  • Draft, type, and proofread letters, memos, documents, presentations, and reports as requested, and coordinate with relevant teams to respond to incoming proposals and requests
  • Track correspondence with important relationships in contact management system
  • Compile and submit monthly time and expense reports for partner
  • Work within case teams and with other EAs on work sharing, and general team support
  • Meet monthly with Office Head to review new and ongoing facilities issues
  • Interface with vendors and negotiate contracts
  • Provide and keep track of lockers, storage, access passes
  • Maintain and update email distribution lists

Requirements

  • Bachelor’s Degree
  • 2-5 years of experience in office management and providing direct administrative or program support to organizations and executives
  • Experience providing support in a professional services or management consulting firm is preferred
  • Proficient in Microsoft Word, Excel, and PowerPoint, and ability to learn new technology quickly
  • Strong interpersonal skills, ability to communicate and manage well at all levels of the organization and with staff at remote locations
  • Strong problem-solving and creative skills
  • Outstanding written and verbal communication skills
  • Strong organizational skills and attention to detail

Categories: Direct Hire|Administrative Jobs, Region| Metro Boston - Massachusetts

Not ready to apply?

Interested? Apply Now!

Homepage BPTW

The Job Seekers Survival Kit

Looking for a job is hard work but JOHNLEONARD can help!
Use our Job Seekers Survival Kit to survive your next Job Search.

GET STARTED NOW!