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Immigration Legal Administrative Assistant #30274

Immigration Legal Administrative Assistant

Salary: $60K - $70K

1+ years of secretarial or administrative experience required, preferably in a legal or professional services organization

A leading Boston law firm is seeking an Immigration Legal Administrative Assistant to provide administrative support for members, associates, legal assistants, and other designated firm personnel.  This role will work closely with assigned teams managing the day-to-day activities within the Immigration practice.  

Responsibilities

  • Immigration Legal Administrative Assistant will prepare correspondence, memoranda, and other documents in an accurate and timely manner
  • Manage and/or maintain calendar by scheduling appointments, coordinating meetings, conferences, and travel arrangements
  • Actively manage attorney/paralegal billable time by inputting into the Firm’s system and processing monthly billing (inputting draft edits and mailing of non-E-bill client invoices) by working closely with assigned billing specialist
  • Keep current with expense reporting and process check requests
  • Initiate conflict process, draft engagement letters and submit intake documentation for processing
  • Provide quality client service by communicating professionally to internal and external client inquiries, answering phones, and greeting clients
  • Work collaboratively with assigned team and section mates
  • Coordinate all administrative details on attorney projects including workflow between clients, timekeepers, production, and night assistance
  • Proactively participate in training opportunities to advance skill levels and efficiency in firm software

Requirements

  • College Degree or relevant work experience required
  • 1+ years of secretarial or administrative experience, preferably in a legal or professional services organization
  • Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel, and PowerPoint
  • Ability to quickly get up to speed and master new applications and software is critical
  • Prior business immigration experience is a plus
  • Possess excellent written and verbal communication skills
  • Strong organizational and administrative skills
  • Excellent attention to detail and ability to execute through to completion
  • Creative problem-solving skills, reasoning ability, and logical thought process
  • Ability to work under pressure, prioritize competing demands, meet various deadlines and respond quickly to changing priorities
  • Demonstrated ability to professionally interact and collaborate with colleagues at all levels
  • Ability to work independently and as part of a team

Categories: Direct Hire|Legal Jobs, Direct Hire|Administrative Jobs, Region| Metro Boston - Massachusetts, Region| Hybrid

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