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IP Legal Administrative Assistant (Evening) #30046

IP Legal Administrative Assistant (Evening)

Salary: $80K - $95K

3+ years of legal administrative experience required

Our client, an intellectual property law firm, is seeking an IP Legal Administrative Assistant to work the evening shift. In this role, you will be responsible for providing administrative support to meet time-driven deadlines.


  • IP Legal Administrative Assistant will prepare letters, forms, applications, and other documents for transmittal to the USPTO
  • Prepare correspondence and various documents for transmittal to clients and Foreign Associates
  • Transcribe from digital files
  • Keep current on changes to the company’s Practice & Procedures Manual
  • Communicate with Docketing department staff to receive docket numbers, related application information, and client status reports
  • Communicate with Quality Review to alert them of documents being filed with the USPTO to ensure timely checking and e-filing of USPTO documents, and complete e-filing process to the USPTO after review        
  • Assist with file transfer process
  • Work independently to solve problems and accomplish tasks with limited resources
  • Ensure smooth transition of work from daytime to evening staff, as needed
  • Communicate status of all evening work performed to appropriate personnel


  • 3+ years of legal secretarial experience in a professional services environment; Intellectual Property, or International Filing experience is strongly preferred
  • Flexibility to respond to immediate and changing needs of supervisors and legal staff
  • Extensive knowledge of Microsoft Office Suite, including Word, Excel, and PowerPoint
  • Knowledge of docketing software and document management system
  • Ability to utilize computerized litigation support software and related software applications when applicable
  • Excellent transcription and technical skills
  • Strong attention to detail and good judgment
  • Excellent communication, interpersonal and organizational skills
  • Ability to meet filing deadlines, prioritize and multi-task
  • A positive approach and a professional, unflappable demeanor
  • Ability to be a team player and able to work independently

Categories: Direct Hire|Legal Jobs, Direct Hire|Administrative Jobs, Region| Concord - MA

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BPTW 2022

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