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Litigation Legal Administrative Assistant #29342

Litigation Legal Administrative Assistant 

Salary: $70K - $75K

5+ years of litigation administrative experience with strong electronic filing (state and federal) required

A law firm that handles labor and employment litigation is hiring a Litigation Legal Administrative Assistant to perform and complete a variety of litigation secretarial functions for four-five attorneys.  Apply if you have working knowledge of the federal and state judicial systems, in particular, agency procedures in labor and employment law, docketing procedures, cite-checking, and if you are proficient in Microsoft Office 365.

Responsibilities 

  • Litigation Legal Administrative Assistant will prepare legal documents and/or general correspondence from handwritten, boilerplate, or printed copy
  • Prepare court documents for service to opposing parties and filing documents in the office of the clerk of the court
  • Maintain collective bargaining agreements and negotiation binders
  • Draft\write routine business correspondence as requested
  • Maintain chronological files for each attorney as well as case\client files
  • Maintain attorney contact list through Outlook as well as calendar scheduling for court dates, meetings, and travel arrangements
  • Review and revise attorneys’ timesheets, expense reports, and pre-bills
  • Actively maintain court docket and alert attorneys of deadlines
  • Answer attorneys’ telephone in a professional manner and take appropriate messages when necessary
  • Proactively seek guidance from other resources, i.e. attorneys or management when questions arise from clients
  • Maintain a professional, calm, and pleasant demeanor when speaking with clients

Requirements

  • 5+ years of litigation administrative experience with strong electronic filing (state and federal) 
  • Experience in labor and employment law is strongly preferred
  • Strong written and verbal communication
  • Extensive knowledge of court rules, EEOC, NLRB procedures
  • Professional demeanor to be able to communicate with all levels of management, clients attorneys, and staff
  • Work occasionally requires a high level of mental effort when performing a high volume of administrative tasks and performing other essential duties
  • Ability to work standard office equipment, including computer, printer, copier, scanner, and telephone
  • Knowledge of MS Office 365, Outlook, Excel, and PowerPoint
  • Familiarity with document management applications is a plus (NetDocs)

Categories: Direct Hire|Legal Jobs, Direct Hire|Administrative Jobs, Region| Metro Boston - Massachusetts

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