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Patent Prosecution Legal Administrative Assistant #29353

Patent Prosecution Legal Administrative Assistant

Salary: $80K - $92,500

5+ years of IP Patent Prosecution experience required

A leading international law firm is seeking a Patent Prosecution Administrative Assistant for their Boston office. In this role, you will provide administrative and secretarial support for attorneys in the company's Intellectual Property Practice Group.


  • Patent Prosecution Legal Administrative Assistant will prepare IP Prosecution specific documents, forms, spreadsheets and presentations including U.S. Patent prosecution filings, reporting letters to clients, documents received from the PTO, draft applications and amendments
  • Provide legal and non-legal administrative support to attorneys and clients
  • Request drawings from draftsman for review and revision and obtain copies of patents
  • Maintain dockets on a regular schedule and send reminders to attorneys as necessary
  • Process intake of new clients; create client files; search and print reports
  • Work with assigned billing specialist to prepare invoices, create cover letters, and mail invoices
  • Coordinate meetings including setting up video conference/calls, requesting meeting room service, equipment, catering
  • Organize and maintain files
  • Organize and maintain contacts and calendar
  • Manage phones including: incoming calls, messaging, transfers and conference calls
  • Schedule travel; process expense reports, check requests and business development activity
  • Enter and release time for timekeepers; print reports as requested


  • Bachelor’s Degree preferred but not required
  • 5+ years of IP Patent Prosecution experience required and 3 years in a professional services environment 
  • Strong knowledge of steps involved in patent prosecution from application filing to issuance of patents
  • Demonstrated proficiency in Microsoft Office (Excel, Outlook, PowerPoint, and Word), Outlook, Adobe Acrobat and Adobe Pro, Document Management, time entry systems and IP Prosecution specific databases including Inprotech or CPI
  • Trademark experience preferred
  • Strong attention to detail
  • Professional interpersonal communication skills, both verbal and non-verbal
  • Excellent teamwork and collaboration skills
  • Self-motivated and able to effectively utilize time and resources
  • Client service/customer satisfaction oriented

Categories: Direct Hire|Administrative Jobs, Region| Metro Boston - Massachusetts

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