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Senior Administrative Assistant #28784

Senior Administrative Assistant

Salary: $60K - $65K

5-7 years of administrative support experience and proven experience supporting senior leadership required

Do you have management or supervisory experience? A Boston nonprofit is looking for a mission-driven Senior Administrative Assistant to provide support for the office of the President and Chief Operating Officer. Apply to manage a wide range of activities to ensure efficient operations.


  • Senior Administrative Assistant will greet visitors and assist them to their meeting place
  • Screen and direct incoming phone calls and emails in a timely and professional manner
  • Review, prioritize and deliver all incoming mail and email to the President and COO
  • Support calendar management including meeting coordination and all required logistics (space planning, catering, audio/video equipment) by working closely with designated departments and teams
  • Assist in the preparation of meeting agendas, project tracking and follow-up on deliverables, materials and tasks on behalf of the President and COO
  • Coordinate special projects, recognition events and meetings
  • Prepare correspondence, presentations, reports and assigned projects on schedule
  • Maintain the Board of Trustees contact list, committee activities, minutes, actions and follow up correspondence from the President
  • Procure meeting materials from assigned resources for the assembly of the Board of Trustees meeting agenda and book and provide the President with a well-prepared draft for review prior to all meetings
  • Provide the approved meeting book and other materials to the Board of Trustees and designated attendees prior to the scheduled meeting
  • Create and maintain electronic filing and tickler systems for various reporting and acknowledgement of special occasions
  • Perform general office duties including copying, filing, ordering office supplies, placing catering orders, and reserving space for meetings and events
  • Prepare and send mail by overnight delivery, certified or courier as needed
  • Collect and submit monthly expense reports for approval and processing
  • Maintain an up-to-date procedure manual for the daily activities of the Senior Administrative Assistant
  • Supervise the Administrative Assistant for Central Leadership
  • Maintain an up-to-date list of Central office employee office contact information for circulation to employee


  • Bachelor's Degree 
  • 5-7 years of administrative support experience and proven experience supporting senior leadership
  • Proficiency with the use of Microsoft Word, Excel, PowerPoint, Zoom, Microsoft Teams and Outlook
  • Strong Internet search and social network skills
  • Proficient administrative skills with attention to detail for composing, typing, and proofing materials, establishing priorities and meeting deadlines and skilled calendar management
  • Exceptional written and oral communication skills
  • Skillful with preparing, organizing, and accomplishing assignments with minimal supervision

Categories: Direct Hire|Administrative Jobs, Region| Metro Boston - Massachusetts

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