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Temporary Administrative Assistant #28943

Temporary Administrative Assistant 

Salary: DOE

3 years of experience with senior-level management and/or legal support required

A construction organization located in Littleton, MA is hiring a Temporary Administrative Assistant to support the VP/General Council. In this role, you will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Responsibilities

  • Administrative Assistant will comply with (and actively promote) all Safety policies and procedures including reporting all accidents, incidents and near-misses 
  • Review and prioritize incoming communication (mail, email, requests, etc.)
  • Contact company personnel at all levels to gather information and prepare reports as required
  • Interact and build rapport at all levels of the organization
  • Oversee the daily operation of the office, track status on ongoing matters and follow-up
  • Maintain the calendar by recording and monitoring all deadline
  • Assist in the preparation of correspondence, memos, reports, transmittals, presentations
  • Assist in the review and processing of all department invoices
  • Proofread content for accuracy and established formatting
  • Perform additional assignments as required by the needs of the corporation, or as otherwise directed

Requirements

  • Bachelor's Degree or Paralegal Certificate preferred 
  • 3 years of experience with senior-level management and/or legal support 
  • Demonstrated ability to compile information and data into written and graphic presentations, experience proofreading memos & reports, attention to detail to ensure accuracy
  • Experience in a fast-paced environment with competing priorities, managing projects as assigned and comfortable with managing changing schedules/agenda professionally
  • Must be proficient with Microsoft Office 365, including SharePoint
  • Experience creating and maintaining databases
  • Dedicated and hard working
  • Strong organizational and time management skills

Categories: Temp or Contract| Administrative Jobs, Temp or Contract| Legal Jobs, Region| Western - Massachusetts

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