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Temporary Administrative Assistant #30047

Temporary Administrative Assistant

Salary: DOE

2-5+ years of office administration experience in a business environment required

A Boston-based trade association is seeking an Administrative Assistant to join their team. In this role, you will be responsible for providing administrative support to facilitate the functioning of the association.


  • Administrative Assistant will manage the day-to-day administrative responsibilities of the Executive Director
  • Acts as liaison between the Executive Director and employer members and Union
    Officials and ensures information is communicated to appropriate staff
  • Coordinates meetings with company staff, company employer members, Union Officials, ILA members, company consultants, and other individuals and agencies
  • Ensures the development and production of documents related to the daily work
    requirements of the Executive Director
  • Process information, complete documentation, maintain files, and monitor the status of  ongoing projects undertaken by the Executive Director  
  • Draft correspondence and memorandum
  • Prepare confidential correspondence, reports, and other documents, archive closed out projects
  • Answer, screen, respond to and forward telephone calls
  • Prepare travel arrangements for company staff
  • Prepare documents for various projects and project needs
  • Prepares expense reports for the Executive Director and company staff
  • Assist Controller and Assistant to the Controller with payroll
  • Prepare supply and purchase orders, manages vendor services, assists accounts payable
  • Assist with management of printer, telephone, and virtual meeting services contracts
  • Aide Assistant Controller with accounts payable


  • GED required, secretarial graduate or Associate’s Degree is preferred
  • 2-5+ years of office administration experience in a business environment
  • Proficiency in Microsoft Office, including Word, Excel, and PowerPoint, and ability to become proficient in the company's systems, including but not limited to KCML
  • Good analytical skills and experience tracking and analyzing data required
  • Ability to maintain confidentiality in all assignments
  • Ability to interact appropriately with a variety of people, including but not limited to, company employer members, union representatives, union members, and company consultants and service providers
  • Current and valid driver’s license

Categories: Temp or Contract| Administrative Jobs, Region| Metro Boston - Massachusetts, Region| Remote

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